- 23 Celina Ayom Cres, Jabi 900108, Abuja
- Email: AHNiOperations@ahnigeria.org
- 8:00am – 5:30pm Mon – Thus, 8:00am – 2:00pm Friday
Call for Application: Document Clearing Assistant
Required services: Consultancy to provide administrative support to the Finance and Administration Department of Achieving Health Nigeria Initiative (AHNi).
Location: Abuja, Nigeria
Proposed dates: May–August 2023.
Commencement Date: May 15th, 2023.
Duration: 60 days.
Achieving Health Nigeria Initiative (AHNi) is a non-profit organization that promotes socio-economic development by supporting global health and economic initiatives in Nigeria. It was established as an affiliate of the Family Health International (FHI 360) to sustain FHI 360’s achievements in strengthening indigenous organizational capacity in Nigeria. AHNi has progressed into an allied organization to FHI 360 since 2019. AHNi was registered as an organization in Nigeria in 2009 with its headquarter in Abuja, and presence in the six geopolitical regions of Nigeria. It aims to provide technical assistance to the government and people of Nigeria in the implementation of public health and development programs. AHNi implements projects in HIV/AIDS, tuberculosis, malaria, health systems strengthening, sexual and reproductive health/family planning and humanitarian projects for internally displaced persons (IDPs) and refugees in protection, health, and nutrition. AHNi also offers technical assistance and service delivery in integrated maternal, neonatal and child health (IMNCH), monitoring and evaluation (M&E), laboratory support, behavior change communication (BCC), policy and legislation, gender/key populations, public-private partnership (PPP), and grants management.
In the administrative unit of the finance and administrative department, there is a high volume of requests for support to all thematic units of AHNi that need to be attended to in real-time. These requests/demands can include documents tracking, filing and archiving for easy retrievals, facility maintenance/repairs, receiving of procured goods, storage and distribution to sites, store inventory, logistic support to staff, vendors prequalification for AHNi HQ and field offices, engagement of courier/haulage vendors for dispatch of items to locations, processing of invoices for payments to vendors, provide supervisory support to the motor pool, support asset verification and inventory management. Ensuring that these tasks are seamlessly carried out, a consultant/admin assistant who will provide administrative support is therefore needed to play these crucial roles.
Description/Purpose of the Consultancy
The selected candidate will work closely with the administrative unit and will be responsible for receiving/collecting documents approvals for tracking, scanning, filing and archiving both in physical and electronic data saving means for easy retrievals when needed, support receiving of procured items into Store, support store inventory and management provides support for facility maintenance/repairs and record tracking, support asset verification and inventory management coordinates logistics support to staff and movement of items to locations, support vendors prequalification for AHNi HQ and field offices, process invoices for payments to vendors.
Objectives of the consultancy:
This consultancy is required to minimize the turnaround time between receipt of documents for scanning, tracking, filing, and archiving to desire means, receiving, storing, and dispatching of received goods to desire locations, facility pairs and maintenance, and processing payment to vendors, staff, and other beneficiaries. The admin consultant/assistant will achieve this by taking up the task of carrying out these assignments instantly, communicating feedback immediately to get any issues resolved on time and getting management approvals for those things that require approvals. Seamlessly provide logistics support as required.
Consultancy Overview and Role
The services of the admin consultant/assistant will include the following:
Based on the activities listed above, the Consultants are expected to produce or accomplish the following:
Method of Application
Interested and Qualified candidates should send in their Curriculum Vitae to the AHNi website email@example.com
The deadline for submission of the application is May 12, 2023.